Medical Records Clerical Technician

Vienna, VA
Full Time
Entry Level
POSITION SUMMARY
MicroHealth is seeking experienced Medical Records Clerical Technicians to support the Department of State's Bureau of Medical Services (MED) in managing physical and digital medical treatment records. The technicians will work under general government supervision with minimal direct oversight, performing moderately complex record keeping, clerical work, and records management duties. Work locations will be split between Columbia Plaza, SA-1, Katmai Health Services, and a warehouse facility in Chantilly, VA.
Location:
  • Columbia Plaza or SA-1- Washington DC  AND
  • Chantilly, VA
Clearance: MRPT
Status: FT Hourly (non-exempt)

ESSENTIAL DUTIES AND RESPONSIBILITIES
Records Inspection and Processing
  • Receive and inspect inactive physical medical records from locations worldwide
  • Transfer medical records to National Personnel Records Center (NPRC) compliant folders and boxes
  • Identify and remove non-medical materials including blank pages, excess labels, patient education materials without PHI, and other non-relevant documents
  • Scan and store all pages within Medical Treatment Records, including duplicate copies
  • Ensure accurate documentation and handling of Personal Health Information (PHI)
  • Receive scanned patient medical records from overseas health units
  • Upload records into the appropriate patient medical record within the Electronic Health Record (EHR) system
  • Review patient demographic information and identifying data to accurately validate and associate records with correct patient records
  • Follow established indexing and records management procedures
Packaging and Shipping Preparation
  • Package inactive physical records into standard 1.2 cubic foot record boxes
  • Complete Standard Form 66D for each box
  • Serialize boxes and maintain detailed inventory of records
  • Prepare boxes for shipment to approved warehousing facilities
  • Provide copies of detailed inventory to the Contracting Officer's Representative (COR) prior to shipment
Digital Records Management
  • Work directly with MED records section on digital records management (one technician)
  • Catalog, repack, and prepare medical records for shipment to NPRC (warehouse-based technicians)
  • Maintain proficiency with computer systems and records management software
REQUIRED QUALIFICATIONS
Education:
  • High School Diploma or GED required
  • Bachelor's degree preferred
Experience:
  • 2+ years of experience in medical records management or clerical work
  • Demonstrated ability to handle Personal Health Information (PHI) in compliance with HIPAA and privacy regulations
  • Experience with moderately complex record keeping and clerical tasks
Technical Skills:
  • Proficiency with Microsoft Excel, Word, and PowerPoint
  • Proficiency with computer systems and ability to learn new software applications
  • Ability to navigate Electronic Health Record (EHR) systems
Physical Requirements:
  • Ability to lift and carry 20-40 lbs regularly
  • Ability to stand, bend, and reach for extended periods while processing records
  • Manual dexterity for handling documents and operating computer equipment
  • Ability to work in warehouse environments with varying temperatures
Professional Competencies:
  • Ability to work under general government supervision
  • Capable of performing work with minimal direct oversight
  • Strong attention to detail and accuracy
  • Excellent organizational skills
PREFERRED QUALIFICATIONS
  • Previous experience working with federal government medical records
  • Knowledge of NPRC requirements and standards
  • Experience with records digitization and scanning processes
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to walk; reach with hands and arms; talk or hear; bend, stoop, or crouch; and stretch or reach overhead. The employee is occasionally required to stand, kneel, and lift objects above head level. The employee must be able to lift and/or move objects weighing up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

MicroHealth will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or status as a protected veteran and ensure that all employment decisions are based only on valid job requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you need reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [email protected] with your request and contact information.
 
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